0%
of calls go unanswered
Reception is busy, on another line, or gone by 5pm.1
AI patient concierge for private clinics
Never miss a patient again.
KairoAI answers every call, message and web enquiry in seconds across voice, SMS, WhatsApp and your website. It books patients straight into your diary and revives the ones sitting cold in your system. Around the clock.
GDPR-ready · UK data · works with your existing PMS and calendar
The problem
Miss the moment, lose the patient.
Your best patients don't wait on hold or fill in a form twice. The data on private practices is brutal, and every figure below is a booking that never happened.
0×
more likely to convert
Reply within 5 minutes vs 30, and 78% buy from whoever answers first.2
0%
call a competitor
If they can't reach you, they ring the next practice. Only 14% leave a voicemail.1
0%
choose you by reviews
And 72% won't consider a practice rated under four stars.3
One missed implant or ortho enquiry can be worth up to £8,000 in lifetime value.1 Miss one a week and it adds up fast.
What we build
Four AI helpers, working around the clock.
They answer, follow up and book patients for you, then keep your Google reviews rolling in.
AI Receptionist
Phone · Text · WhatsApp · Social
Answers every call and message in seconds, day or night. It handles the common questions, then books the patient straight into your diary.
Great for: missed calls, slow replies, and enquiries after hours.
Win-Back Texts
Automated text campaigns
Sends a friendly text to patients who've drifted away, and fills last-minute cancellations from a waiting list.
Great for: quiet days, empty chairs, and forgotten treatment plans.
Website Chat
On-site chat assistant
Greets visitors on your website, answers their questions instantly and books the appointment before they click away.
Great for: dropped enquiries, slow forms, and wasted ad spend.
Review Booster
Google reputation
Asks happy patients for a Google review at just the right moment, and quietly flags unhappy ones to you first.
Great for: too few reviews, low Google ranking, lost trust.
How it works
Live in days, not months.
-
01
Connect
We plug into your phone, website, WhatsApp and calendar, and learn your services and pricing.
-
02
Deploy
Your agents go live with a human handoff safety net. You approve the scripts; we tune them in week one.
-
03
Convert
Calls answered, enquiries replied to, dormant patients revived, with a dashboard showing what it booked.
Revenue calculator
See what you're leaving on the table.
Drag the sliders for a rough estimate of what KairoAI could recover for your practice.
Up to two-thirds of missed calls come from new patients.4 We recover a conservative 30% of them (fast replies convert far better2), then apply your patient value.
Recoverable revenue per year
£0
£0 per month
0 new patients back in the chair each month
Book a live demo →
~65%
of missed calls come from new patients4
~23%
fewer no-shows with automated reminders5
98%
of SMS reminders are opened and read6
Questions
The things clinic owners ask.
Will patients know they're talking to AI?
We're transparent by design, but the experience feels warm and natural. Anything the AI shouldn't handle is passed to a human with full context.
Does it replace my reception team?
No, it takes the pressure off them. KairoAI catches overflow, after-hours and repetitive enquiries so your team can focus on patients in the chair.
How long until it's live?
Most practices are live within days. We connect your channels, learn your services, you approve the scripts, and we tune in week one.
What does it cost?
It depends on which agents you deploy and your practice size. As a rule, one recovered high-value case a month typically covers the whole system.
Book a demo
See KairoAI book a patient, live.
Fifteen minutes. We'll show you where your practice is leaking patients and what recovering them is worth. No pressure, no jargon.
Prefer email? Reach us at contact@kairoai.co.uk